Meeting Cost Calculator

See what a meeting costs in salary time — with a live timer that counts the money as it runs.

How to use

  1. Type how many people are in the meeting and their average monthly salary — or switch the basis to an hourly rate if you already know it.
  2. Set the duration in hours or minutes to see what the meeting costs in salary time.
  3. Or press Start on the live timer and watch the cost climb second by second while the meeting runs.

About this tool

A meeting has a price tag, it is just never printed anywhere. Every person in the room is being paid while they sit there, so the cost is simply the number of participants multiplied by what each one earns per hour multiplied by how long the meeting lasts. Five people earning an average of R$ 6,600 a month are worth R$ 30 an hour each on the standard 220-hour base, which makes a one-hour meeting a R$ 150 line item — an expense nobody would approve without discussion if it appeared on an invoice.

The live timer makes that abstraction concrete. It converts the room's hourly cost into a cost per second and updates the figure every second while the meeting runs, so the number on screen is what the conversation has cost so far. Pause it when the meeting ends and the tool asks the only question that matters: was it worth that much? Projecting the same meeting across a year of weekly occurrences usually lands harder still — a routine one-hour sync with five people burns thousands of reais a year, which is the sort of number that justifies a shorter agenda or a written update instead.

Treat the result as a floor, not a full cost. It counts direct salary time only: employer payroll charges, benefits, tooling, workspace and the value of the work that was not being done meanwhile are all outside the calculation, and the real cost to the company is higher. It is also a blunt instrument by design — some meetings are worth far more than they cost. The point is to make the trade-off visible before you send the invite. All the math, including the timer, runs locally in your browser, so the salaries you type never leave your device.

The formula

Meeting cost = participants × hourly rate per person × duration in hours. From a monthly salary, hourly rate = salary ÷ monthly hours base (220 h by the CLT convention of 44 h/week × 5 weeks). Example: 5 × (6,600 ÷ 220) × 1 h = 5 × 30 × 1 = 150.00. The live timer charges the same rate per second: room cost per hour ÷ 3,600.

Frequently asked questions

How much does a one-hour meeting cost?

Multiply the participants by their hourly rate and by the duration. Five people on an average salary of R$ 6,600 (R$ 30 an hour on the 220-hour base) cost R$ 150 for one hour.

Does the result include payroll charges and benefits?

No. It counts direct salary time only, so the real cost to the company is higher — employer charges, benefits, tools and workspace are not included. Use the figure as a conservative floor.

How does the live timer work?

It divides the room's hourly cost by 3,600 to get a cost per second and refreshes the total every second. Start it when the meeting begins, pause it when it ends, and the tool shows what those minutes cost.

What should I do with the number?

Use it to shorten the agenda, trim the guest list or replace the meeting with a written update. The biggest savings usually come from removing optional attendees, since the cost scales directly with how many people are in the room.

Do the salaries I type leave my browser?

No. Every calculation, including the running timer, happens in JavaScript on your device. Nothing is transmitted to a server, logged or stored.

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